How To Write A Lease Termination Letter

Before your apartment lease ends, you will need to decide whether or not you will be renewing and continuing to live at your current rental. If you are moving to a new city, found a bigger or better apartment, or bought a place of your own and no longer need to rent, you will need to inform your landlord that you will not be renewing your lease. The best way to let your landlord or property manager know of your intent to vacate is through a lease termination letter.

What is a lease termination letter?

Commonly referred to as a notice of “intent to vacate,” a lease termination letter informs your landlord that you will be ending your current lease agreement. You will need to send this letter to your landlord in one of two scenarios:

  • Your current lease agreement is about to expire
  • If you need to break the lease earlier than expected

When and how to send notice to vacate letter?

Unless your lease specifies, you will want to send in your move out letter either 30, 45, or 60 days notice. Always give written notice and make sure you receive confirmation that the notice was received so that both parties are on the same page. You could choose to send your lease termination letter by certified mail and request a return receipt for additional protection.

WHAT TO INCLUDE IN MOVE OUT LETTER

  • Date of the letter
  • Planned move-out date
  • Address of property you are vacating
  • Intended move-out date and whether or not this aligns with your lease agreement
  • Forwarding address

TIPS FOR WRITING LEASE TERMINATION LETTER

Make sure you read your whole lease carefully before crafting your notice to vacate letter. You will want to be sure to include any specific details requested by your lease. Other items to consider include:

  • Hold on to an exact copy of your lease termination letter for your records. If you have to submit the original version, make a copy for yourself to save.
  • Your letter should be formal and polite. If you had any issues with the property while living there, this is not the time to air your grievances.
  • Make sure you include your forwarding address so you can receive a check for any remaining security deposit you are owed.
  • Request a formal walk-through of your apartment with your landlord so you can get on the same page with any repairs that need to be made and what they might cost.

TIPS FOR WRITING EARLY LEASE TERMINATION LETTER

If you have to leave your apartment earlier than you lease states, there are some additional tips you should be aware of when you write your early lease termination letter:

  • Be prepared for any additional fees or penalties that may result from that. Sometimes two additional months of rent will be due up to the entire rent remaining in your lease.
  • While you do not have to let your landlord know the reason you need to leave early, they may be more sympathetic and waive some of the early termination fees if you have to leave for a reason outside of your control i.e. a new job, family issue, etc.

SAMPLE LEASE TERMINATION LETTER

[DATE] [NAME] [CURRENT ADDRESS] [LANDLORD OR PROPERTY MANAGER NAME] [LANDLORD OR PROPERTY MANAGER ADDRESS] Subject: Notice of Intent to Vacate

Dear [LANDLORD OR PROPERTY MANAGER],

Please take this letter as my formal written [30, 45, 60]-day notice of intent to vacate my apartment on [DATE] which is the end of my current lease agreement.

OPTIONAL – I will be leaving my current apartment because [REASON].

I believe that my security deposit of [AMOUNT], given to you on [DATE], should be refunded in full since the apartment has been left in good condition.

Please contact me at [PHONE NUMBER] if you have any concerns or at [NEW ADDRESS] after [MOVE OUT DATE].
Sincerely,
[NAME]

SAMPLE EARLY LEASE TERMINATION LETTER

[DATE] [NAME] [CURRENT ADDRESS] [LANDLORD OR PROPERTY MANAGER NAME] [LANDLORD OR PROPERTY MANAGER ADDRESS] Subject: Notice of Intent to Vacate Early

Dear [LANDLORD OR PROPERTY MANAGER],

Please take this letter as my formal written [30, 45, 60]-day notice of intent to vacate my apartment on [DATE]. This is prior to the end of my current lease agreement which is set to expire on [DATE].

OPTIONAL – It is necessary for me to leave my current apartment early because [REASON].

IF APPLICABLE – I believe that my security deposit of [AMOUNT], given to you on [DATE], should be refunded in full since the apartment has been left in good condition.

Please contact me at [PHONE NUMBER] if you have any concerns or at [NEW ADDRESS] after [MOVE OUT DATE].
Sincerely,
[NAME]

By using one of these move out letter templates, you will be well on your way to alerting your landlord that you plan to leave your apartment. Once your landlord confirms receipt of your letter, it is time to start thinking about packing and cleaning up your apartment for move out.

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